Gloworm Festival

Camping Itinerary

  

Camping and Festival Itinerary

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Gloworm 2018 – Camping Itinerary

We would like to welcome you and thank you, we have a fun packed weekend in store so hopefully we can make your stay with us a great one!

 

Gloworm Camping news

There will still be a completed ban on camp fires and BBQs at Gloworm this year due to the extreme weather.  However, we are very pleased to announce that we will be installing a designated cooking area, strictly for camping stoves only, this is after talking with our partners at Thoresby Park and the team at Nottinghamshire Fire and Rescue.

The area will be manned and will have added fire bins, extinguishers and blankets. There will be a metal tables and a bricked area for you to put your camp stoves on, please do not place them on the grassed area. In addition to this we are also adding extra microwaves, kettles, a hot water Burco and a kitchen work surfaces with working hobs to help over the weekend.

We thank you for your patience on these matters, as you can appreciate, whilst you and your family’s safety is paramount to us, hopefully these upgrades to the camping facilities will ensure that you have more enjoyable stay with us.

Please be respectful whilst using the area and make sure you keep it in clean condition for your fellow campers

This area is for people who don't have any other means of preparing food and drink due to the ban. 

Be aware busy times there maybe queuing.   

The areas on each site will be clearly signed 

 

A note from Nottinghamshire Fire and Rescue

 

As we say goodbye to one of warmest summers on record, it looks as if the heatwave is set to continue well in to next week.

Don’t forget, whenever there are naked flames present, there is always the chance that a flame or spark could become a serious fire.

When cooking, it is a well-known fact that when your attention stops, fires start, and this is also the case with naked flames. Always ensure that someone is monitoring the flames and never leave children unsupervised near a cooker or stove.

If you are a smoker, take extra care in the hot weather as a discarded cigarette in the wrong place could cause a fire – particularly if they are discarded in the countryside or on grassland. As we have seen in the last couple of weeks, fires in the country can spread quickly and can be a significant drain on the emergency services.  Always ensure cigarette ends are fully stubbed out before you throw them away.

You can still have fun in the sun, but just be sure to keep your safety in mind and ensure that your summer doesn’t turn sour.

“The extra measures which Gloworm Festival have identified due to the weather are appropriate and would show good management”

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Nottinghamshire Fire and Rescue

 

Site Opens at 12noon Friday 17th and must be vacated by 12noon Monday 20th   

 

Checking in

We will designate you a space for your car and tent on site which is 7m x 7m total (This is for general camping and Camper Van/ Caravan) – This will include your vehicle.  

*Please check your tent size before you arrive*

 

Please ensure you keep the speed to 5mph

If you want to be together you must arrive together. 

You also must remember Tents with power cannot be situated with tents without.  

One you are parked up and settled, simply visit the site office to be checked in.

You will be given all the relevant entry wrist bands and lanyards

This will allow you to enter the site that evening for the camper’s entertainment at 5pm till 10pm 

Standard Camping Facilities – Tents Caravans and Camper Vans

We have good clean serviced showers and toilets on both Campsites.

Breakfast Stations

We have an extensive range of foods from Traditional breakfasts to children’s plates like eggs or beans on toast, there will also be fruit and cereal too.  Not forgetting great Tea, Coffee and Juices. All reasonably priced.   

Money

There is a cash machine on the main festival site as it can be difficult to use card with signal restrictions on site.   

VIP Glamping and Glamping

You will be greeted by one of the team from Village Belles (VIP Glamping) or Pod Pads (Glamping)

There will be VIP Showers and Toilets situated next to the Glamping area

They will ensure you have everything you need from wrist bands and festival guide.

You will also have a breakfast station to service both Glamping areas.

 

 

There will also be none perishable items in the office and things like milk. 

There is also a Supermarket just a short drive from the site in Ollerton Village for families who need daily supplies.  

 

There is also a wide range of food traders who will cater for dietary requirements.  

https://glowormfestival.squarespace.com/food-and-drink

 

Entertainment

The site will open at 5pm -10pm for the campers.

There will be Fair ground rides that will be charging a small fee just for the eveninh

(Don’t forget its free to ride all day from 10am – 5pm Saturday and Sunday)

There will also be a music and entertainment in the circus tent by ‘Good Vibes Only’.)

There is a selection of food vendors open and one of the main bars.

 

 

24 Hour Security on the Campsite

If you have any issues with tickets being issued or alterations and adding tickets, please remember to contact where you purchased them from as we do not deal with them here at Gloworm Festival.   

 

 

 

THE RULES

These Festival Rules, in addition to the Terms and Conditions, apply to any person who is at the Event.

You must wear your wrist band always; any lost wristbands will not be replaced.

Failure to show an intact wristband on request by stewards will result in entry to the campsite being refused and may result in you being asked to leave the Event.

No pets on site or campsite

FOOD & DRINK

Campers may bring food and drink into the campsite for his/her/kids own consumption, provided. Food and drink will be available for purchase at the Event. Excessive amounts of food, cigarettes or alcohol may be confiscated.

Festival goers may NOT bring alcohol into the festival.

Any Alcohol will be confiscated at the main gate.

If you want to bring a picnic then by all means do, we will have wide selection of foods on offer.

Gloworm Festival operates a zero-tolerance underage drinking policy. No-one under the age of 18 is permitted to bring alcohol to, or be under the influence of alcohol at, the Event. If you are unable to produce ID evidencing that you are 18 years old or over when challenged at the entrance points or within the Venue, your alcohol will be confiscated and you risk being refused entry to the Event or arrangements being made for you to leave.  A challenge 25 policy will be in operation on all bars

 

 

ANTI-SOCIAL BEHAVIOUR WILL NOT BE TOLERATED AND MAY RESULT IN REMOVAL FROM THE EVENT.

No trading without the consent of Management in the festival, carpark or camping areas.

Anyone found doing so will have their goods confiscated and they will be removed from the Event.

Management reserve the right to refuse admission to the Event. Any individual who has previously been removed from the Event should not purchase a Ticket as they will be refused entry to the Event and if found at the Event will be removed.

Management does not accept responsibility, to the maximum extent permitted by law, for loss of property or damage to persons or property.

Campers should not leave valuables in the campsite. Campers should keep valuables on their person always.

If you require medical treatment on site, the Management and/or our treatment providers (on behalf of the Management) may keep a record of your personal details, any accident suffered, and treatment provided to you.

Failure to follow any of the Festival Rules and/or Terms and Conditions or behaving in a manner deemed unsociable or potentially dangerous will result in you being removed from the Event without refund. Management may prosecute anyone found to be breaking the law.

 

Litter – there are many bins provided at the event, please place all litter in the bins provided. Our recycling partner have very kindly supplied us with recycling bins and waste disposal, please use them where you can. 

 

No remote-control vehicles, or drones of any kind are permitted on the festival or camp site.

AGE RESTRICTIONS

Children under 16 must be accompanied by a guardian over 25. If a child under 16 is in your care and caught drinking alcohol, you and the child will be removed from the Event.

You may be asked for ID at the bars to prove you are over 18 years of age.  A check 25 policy will be in operation at all bars.  If you look under 25, you may be asked for ID.  Anyone caught drinking under age or without relevant ID may be removed from the event.

Children must not be left in any of the festival areas alone at any time.

 

PROHIBITED ITEMS

You, your vehicle and/or possessions may be searched before entering and during the Event. If illegal substances are found, you may be prosecuted.

Management, at its discretion, may confiscate any item that is deemed illegal or unsuitable. This includes, without limitation, illegal or intoxicating substances including but not limited to; “legal/herbal” highs, fireworks, sparklers, Chinese sky lanterns or any flame, smoke or gas devices, portable laser equipment, laser pens, air horns, spray cans or any item that can be considered a weapon. Any person in possession of such articles may be refused or removed from the Event.

FESTIVAL GOERS MAY NOT BRING THEIR OWN MUSIC SYSTEMS TO EITHER THE FESTIVAL OR THE CAMPSITE.

Weapons in any deemed form will be confiscated.

Force Majeure

In the event of a Force Majeure.

A Force Majeure is a circumstance that is beyond the control of the event management team at Gloworm. This could include, but is not limited to, high winds (50 MPH is deemed unsafe), floods, fires, lightning or anything that could potentially put visitors, stall holders and staff in danger.

If anything of the sort does happen, All About Tourism (Gloworm Festival), have the right to close the site if it becomes unusable and most of all unsafe and cannot be held responsible for the closure.

 

In the event of an emergency please alert one of our security staff who are situated on the campsite and festival site immediately.

 

Most importantly have a brilliant weekend!

 

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